Free tools for managing your rooms and equipment
Looking after rooms, vehicles or shared equipment on top of your actual job? These tools save you time today. They are free, need no sign-up, and nothing you type leaves your browser.
Free tools
- Room booking spreadsheet template A ready-to-use Excel file: list of resources, bookings with overlap detection and a printable weekly view. Open the tool
- Room door QR code sign generator Room name, a QR code to your booking page and a short instruction: a printable A4 or A5 sign in two minutes. Open the tool
- Meeting room door sign generator Type your room names: one clean sign per room, ready to print, with a spot for the booking QR code. Open the tool
- Cost of booked-but-empty rooms calculator How many room hours are blocked for nothing each year, and what that costs, based on your own numbers. Open the tool
Why free?
We make SpotBooker, a booking tool for rooms and equipment. These tools are useful even if you never use it. If one day the spreadsheet stops being enough, you will know where to find us.
What SpotBooker does instead
Bookings can’t be made on a slot that’s already taken. You get single or multi-level approval rules, reminders, recurring bookings, QR code check-in that releases the room when nobody shows up, and usage statistics you can export to CSV. People sign in with Google or Microsoft, or book from a public page.
Free for up to 2 resources, then $39/month with 5 resources included. 14-day trial, no credit card.