SpotBooker vs Archie
Archie is space management software for hybrid offices and coworking spaces: desks, meeting rooms, visitors and, for coworking, payments and community. SpotBooker only books rooms and shared resources, without billing anyone. Here is an honest comparison.
14-day free trial · No credit card required · Unlimited users
The short answer
SpotBooker makes sense when…
- You share rooms and equipment internally, without billing anyone
- You want a free plan and a price you can see without a demo
- People outside your organisation book through a public page
- You need quotas, fixed slots and approvals
Archie fits better when…
- You run a coworking space and need payments and member features
- You plan desks in a hybrid office, with colleagues on the office map
- People should book from Teams, Outlook or Slack
- You want native mobile apps and visitor management
Side-by-side comparison
| Criterion | SpotBooker | Archie |
|---|---|---|
| Pricing | Free plan (2 spots), then $39/month or $390/year with 5 spots included | Starter from $159/month (1 location), Pro from $249/month (several locations), Enterprise on quote |
| Free plan or trial | Free plan (2 resources); 14-day trial without a credit card | No free plan; 14-day test environment after a demo |
| Who it is for | Organisations sharing rooms and resources: schools, SMEs, local authorities, associations, labs | Hybrid offices and coworking operators |
| What you can book | Rooms, equipment, vehicles and any shared resource; accessories booked with a resource at no extra cost | Desks and meeting rooms; room screens with a book-now option |
| Coworking business | No: SpotBooker does not bill the people who book or take payments | Payments and community features for coworking spaces |
| Outlook / Teams | .ics invitation attached to emails (user option) and iCal subscription feeds per user and per resource; no two-way sync; no Outlook add-in, no Teams app | Booking from Teams and Outlook, and Slack, on the Pro plan |
| Mobile | No native app: works in the browser on any device | iOS and Android apps, plus Visitors and Rooms apps |
| Check-in | QR code check-in; the spot is released automatically if nobody checks in | QR code check-ins (Starter) |
| Single sign-on | Email and password, Google, Microsoft Entra ID (SSO, tenant or domain restriction, Entra groups mapped to groups) | SSO and SCIM on the Pro plan |
| Integrations | No public API | More than 30 integrations; API support on Enterprise |
| Information checked | October 2026 | October 2026, on archieapp.co |
Archie information comes from archieapp.co (home and pricing pages), checked in October 2026; prices according to Archie’s pricing page, October 2026. The currency is shown as $ without more detail. Prices and features change: check their site.
Where Archie is stronger
Archie may be the better choice in these situations. We would rather tell you now than after you sign up.
Desks and the office map
Visual floor plans, seat assignment, colleague search on the map and a workweek schedule.
Coworking operators
Payments and community features for coworking spaces, which SpotBooker does not offer.
Inside Microsoft tools
On the Pro plan, people book from Teams and Outlook, with SSO and SCIM.
Where SpotBooker fits better
Free plan and public price
Free for 2 resources, then a price per resource with unlimited users, without a demo.
Shared resources
Equipment, vehicles and lab instruments are booked like rooms, with accessories added to the booking.
Rules and approvals
Limits per person or group, fixed slots, late-cancellation rule, single or multi-level approval.
Public booking page
People without an account can book, under your rules.
What SpotBooker does not do (today)
- No native mobile app: SpotBooker runs in the web browser, on computer or phone.
- No two-way sync with Outlook or Google Calendar: bookings can be sent as .ics invitations and followed through an iCal subscription feed.
- No Microsoft Teams app, no Outlook add-in, no public API.
- No full-day desk booking, hot desking or office attendance planning.
- No occupancy sensors and no door displays.
Pricing
SpotBooker
- Free plan: 2 spots (rooms, equipment…)
- Monthly: $39/month, 5 spots included, +$3 per extra spot per month
- Annual: $390/year, 5 spots included, +$30 per extra spot per year
- Unlimited users on every plan
- 14-day free trial, no credit card required
Archie
According to Archie’s pricing page, October 2026, Starter starts at $159/month for one location and Pro at $249/month for several locations; Enterprise is quoted. The page does not say what the monthly price is based on. A 14-day test environment is offered after a demo.
Frequently asked questions
Is SpotBooker a good Archie alternative?
Yes if you need to book rooms and shared resources with rules, without running a coworking business. For coworking payments or desk planning, Archie covers more.
How much does Archie cost?
Their pricing page shows Starter from $159/month and Pro from $249/month, with Enterprise on quote.
Can SpotBooker bill coworking members?
No. SpotBooker does not invoice the people who book and does not take payments for bookings.
Does SpotBooker work with Outlook or Teams?
Not directly. There is no Outlook add-in, no Teams app and no two-way sync; users can sign in with Microsoft Entra ID and subscribe to iCal feeds.
Can I try SpotBooker before deciding?
Yes. The 14-day trial is free and needs no credit card, and the free plan stays available for 2 resources.
Other comparisons
Try SpotBooker with your own rooms
Create your spaces, invite your colleagues and set your rules. The 14-day trial is free and needs no credit card.
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