SpotBooker vs YArooms
YArooms is a workplace platform covering desks, rooms, visitors and hybrid-work scheduling. SpotBooker focuses on booking rooms and shared resources with clear rules. Here is how they compare, honestly.
14-day free trial · No credit card required · Unlimited users
The short answer
Choose SpotBooker if…
- You mainly book meeting rooms, classrooms, equipment or vehicles, not desks
- You want to pay per resource, with every employee able to book at no extra cost
- You need precise booking rules (quotas, time slots, multi-level approval)
- Outside guests must be able to book from a public page without an account
Choose YArooms if…
- You run hybrid work with desk booking and daily attendance planning
- You need two-way Outlook, Teams or Google Calendar sync
- You want door displays, a mobile app or visitor management
- You need an API or custom integrations
Side-by-side comparison
| Criterion | SpotBooker | YArooms |
|---|---|---|
| Pricing model | Per spot, unlimited users | Plans by user tier (Starter from 10 users, Business from 50, Enterprise from 300) |
| Entry price | Free plan (2 spots), then $39/month or $390/year with 5 spots included | Starter from $99/month according to their pricing page; 20% saving on yearly billing |
| Free plan | Yes, 2 spots; 14-day trial without credit card | No free plan shown on their pricing page |
| Meeting rooms and resources | Rooms, equipment and any shared resource, with categories, tags and custom fields | Rooms and desks, interactive office map |
| Desk booking and hybrid-work scheduling | No | Yes: desk booking and daily work-location planning |
| Booking rules | Fixed time-slot grid (15/20/30/60 min), limits per day, week or month (hours or number of bookings), group exceptions, late-cancellation rule | Approval rules by user, booking time or location |
| Check-in and no-shows | QR code check-in; the spot is released automatically if nobody checks in | QR code and Wi-Fi check-in; room released automatically after a configurable grace period |
| Outlook / Google Calendar | .ics invitation attached to emails (user option) and iCal subscription feeds per user and per resource; no two-way sync | Two-way sync with Outlook, Microsoft Teams and Google Calendar |
| Mobile app | No native app (web app in the browser) | Yes |
| Displays and hardware | None: no door displays, no sensors | Meeting room and lobby displays as add-ons; desk device with occupancy sensor through a hardware partner |
| Public booking page without an account | Yes | Visitor management (pre-registration, badges) sold per location |
| Sign-in | Email and password, Google, Microsoft Entra ID (SSO, tenant or domain restriction, Entra groups mapped to groups) | SSO on Business plan and above (SAML 2.0, Microsoft Entra ID, Okta, Google…) |
| API | No public API | API access on the Enterprise plan |
| Interface languages | English, French, Spanish, Portuguese | English, German, French, Italian, Spanish, Portuguese (Brazil), Ukrainian |
YArooms information comes from yarooms.com (pricing, product, integrations and help pages), checked in October 2026. Features and prices change: check their website.
Where YArooms is stronger
YArooms may be the better choice in these situations. We would rather tell you now than after you sign up.
Hybrid work and desks
YArooms covers desk booking, an interactive office map and daily work-location planning. SpotBooker does not do full-day desk booking or attendance planning.
Calendar integration
According to YArooms, a room booked in YArooms shows up in Outlook and vice versa, with Teams and Google Calendar also supported. SpotBooker only sends .ics invitations and iCal feeds.
Hardware and mobile
YArooms offers room and lobby displays (add-ons), a mobile app and, through a hardware partner, desk devices with occupancy sensors.
Enterprise scope
Visitor management, workplace analytics, service requests, API access and certifications such as ISO 27001 and SOC 2 Type 2 are listed on their website.
Where SpotBooker fits better
Priced per resource, not per user
With SpotBooker, users are unlimited on every plan: 5 spots are included and each extra spot costs $3/month. A small team with a few rooms can also stay on the free plan (2 spots).
Detailed booking rules
Fixed slot grid, limits in hours or bookings per day, week or month, exceptions per group, late-cancellation rule, and single or multi-level approval.
Public booking page
Outside people (parents, partners, residents, members) can book a room or a resource from a public page without creating an account.
Beyond meeting rooms
Equipment, vehicles, parking spots or sports facilities: each resource gets its category, tags, custom fields and place on a floor map.
What SpotBooker does not do (today)
- No native mobile app: SpotBooker runs in the web browser, on computer or phone.
- No two-way sync with Outlook or Google Calendar: bookings can be sent as .ics invitations and followed through an iCal subscription feed.
- No Microsoft Teams app, no Outlook add-in, no public API.
- No full-day desk booking, hot desking or office attendance planning.
- No occupancy sensors and no door displays.
Pricing
SpotBooker
- Free plan: 2 spots (rooms, equipment…)
- Monthly: $39/month, 5 spots included, +$3 per extra spot per month
- Annual: $390/year, 5 spots included, +$30 per extra spot per year
- Unlimited users on every plan
- 14-day free trial, no credit card required
YArooms
According to the YArooms pricing page (October 2026): Starter from $99/month (tiers of 10 or 20 users), Business from $399/month (50 to 200 users), Enterprise from $899/month (300 to 1000+ users), with a 20% saving on yearly billing. Visitor management costs $99 per location per month; displays are add-ons. No free plan is shown.
Frequently asked questions
Is SpotBooker a good YArooms alternative?
Yes if your need is booking meeting rooms and shared resources with clear rules. If you need desk booking, hybrid-work scheduling, two-way Outlook sync or door displays, YArooms covers more.
How is pricing different?
YArooms prices its plans by user tier. SpotBooker prices by resource with unlimited users: $39/month for 5 spots, then $3 per extra spot, or a free plan for 2 spots.
Does SpotBooker sync with Outlook like YArooms?
No. SpotBooker can attach an .ics invitation to its emails and offers iCal subscription feeds per user and per resource, but there is no two-way sync with Outlook or Google Calendar.
Can I import my rooms and users into SpotBooker?
Users and existing bookings can be imported from a CSV or Excel file; resources are created in a few minutes in the admin area.
Can I try SpotBooker before deciding?
Yes. The 14-day trial is free and requires no credit card, and the free plan stays available for 2 spots.
Other comparisons
Try SpotBooker with your own rooms
Create your spaces, invite your colleagues and set your rules. The 14-day trial is free and needs no credit card.
Start your free trial14-day free trial · No credit card required · Unlimited users