SpotBooker vs Envoy
Envoy is a workplace platform: visitor management, desk, room and parking reservations, workplace screens, deliveries and incident management, each sold as a product on top of the platform. SpotBooker only handles booking rooms and shared resources. Here is how they compare.
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The short answer
SpotBooker makes sense when…
- You book rooms, equipment or other shared resources, not desks or visitors
- You want one price for everything, published, with a free plan
- People outside your organisation book through a public page
- You need quotas, fixed slots and approvals
Envoy fits better when…
- Visitor check-in is your first need, with booking as a second one
- You also want desks, parking, deliveries and workplace screens in one platform
- People must book from Outlook or Google Calendar
- You need an API and many integrations
Side-by-side comparison
| Criterion | SpotBooker | Envoy |
|---|---|---|
| Products | Booking of rooms and shared resources | Visitors, Reservations (desks, rooms, parking), Screens (signage), Deliveries and Response (incidents) |
| Pricing | Free plan (2 spots), then $39/month or $390/year with 5 spots included | Reservations: $5 per bookable resource per month, billed annually, plus a platform fee not shown on the page |
| Free plan or trial | Free plan (2 resources); 14-day trial without a credit card | Visitors Basic is free with limited features (100 entries a month, 50 employees in the directory); no trial length shown |
| What you can book | Rooms, equipment, vehicles and any shared resource; accessories booked with a resource at no extra cost | Desks, rooms and parking |
| Visitors | Public booking page without an account; no visitor check-in or badges | Visitor screening and check-in with audit-ready records |
| Outlook / Google Calendar | .ics invitation attached to emails (user option) and iCal subscription feeds per user and per resource; no two-way sync | Envoy for Outlook add-in; Google Calendar extension; room reservations sync with Outlook |
| Booking rules | Fixed time-slot grid (15/20/30/60 min), limits per day, week or month (hours or number of bookings), group exceptions, late-cancellation rule; single or multi-level approval | See their site |
| Check-in | QR code check-in; the spot is released automatically if nobody checks in | See their site |
| Integrations | Sign-in with Google or Microsoft Entra ID; no public API | More than 100 integrations and an open API; Microsoft Teams and Slack listed |
| Reports | Usage statistics and CSV export | Occupancy, utilisation and presence insights |
| Information checked | October 2026 | October 2026, on envoy.com |
Envoy information comes from envoy.com (home, pricing and Outlook room scheduling pages), checked in October 2026; prices according to Envoy’s pricing page, October 2026. Prices and features change: check their site.
Where Envoy is stronger
Envoy may be the better choice in these situations. We would rather tell you now than after you sign up.
Visitors first
Visitor management is a core Envoy product: screening, check-in and audit-ready records for guests.
Inside the calendar
With the Envoy for Outlook add-in, room reservations sync between Outlook and Envoy; the Google Calendar extension lets people book a desk or invite a visitor from the event.
A wider platform
Deliveries, workplace screens and incident management sit next to reservations, with more than 100 integrations.
Where SpotBooker fits better
One published price
No platform fee and no per-product pricing: the free plan covers 2 resources and every plan has unlimited users.
Beyond desks and rooms
Equipment, vehicles, lab instruments or a shared kitchen are booked like rooms, with accessories added to the booking.
Rules and approvals
Limits per person or group, fixed slots, late-cancellation rule, single or multi-level approval.
Public booking page
Parents, residents, members or partners can book without an account, under your rules.
What SpotBooker does not do (today)
- No native mobile app: SpotBooker runs in the web browser, on computer or phone.
- No two-way sync with Outlook or Google Calendar: bookings can be sent as .ics invitations and followed through an iCal subscription feed.
- No Microsoft Teams app, no Outlook add-in, no public API.
- No full-day desk booking, hot desking or office attendance planning.
- No occupancy sensors and no door displays.
Pricing
SpotBooker
- Free plan: 2 spots (rooms, equipment…)
- Monthly: $39/month, 5 spots included, +$3 per extra spot per month
- Annual: $390/year, 5 spots included, +$30 per extra spot per year
- Unlimited users on every plan
- 14-day free trial, no credit card required
Envoy
According to Envoy’s pricing page, October 2026, every plan starts with the Envoy platform. Reservations (desks, rooms and parking) cost $5 per bookable resource per month, billed annually, and that price excludes the platform fee, whose amount is not shown. Visitors Basic is free with limited features; other plans are quoted.
Frequently asked questions
Is SpotBooker a good Envoy alternative?
Yes if you mainly need to book rooms and shared resources with rules and a public price. If visitor check-in, deliveries or desk booking matter as much as rooms, Envoy covers more.
How much does Envoy cost?
Their pricing page shows Reservations at $5 per bookable resource per month, billed annually, plus a platform fee whose amount is not published. Check their site for a quote.
Does SpotBooker manage visitors?
No. SpotBooker has no visitor check-in, badges or host alerts. People outside your organisation can book a room or a resource from a public page, without an account.
Does SpotBooker work with Outlook?
Partly. Users can sign in with Microsoft Entra ID and receive .ics invitations or subscribe to iCal feeds. There is no Outlook add-in and no two-way sync.
Can I try SpotBooker before deciding?
Yes. The 14-day trial is free and needs no credit card, and the free plan stays available for 2 resources.
Other comparisons
Try SpotBooker with your own rooms
Create your spaces, invite your colleagues and set your rules. The 14-day trial is free and needs no credit card.
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