SpotBooker vs Robin
Robin is a workplace platform for IT, facilities and operations teams: desks, rooms, visitors, analytics and team days. SpotBooker focuses on booking rooms and shared resources with clear rules and a public price. Here is an honest comparison.
14-day free trial · No credit card required · Unlimited users
The short answer
SpotBooker makes sense when…
- You need to book rooms, equipment or other shared resources, not plan desks
- You want to see the price and start today, with a free plan
- People outside your organisation must book through a public page
- You need quotas, fixed slots and single or multi-level approval
Robin fits better when…
- You run a large hybrid office and plan desks, team days and attendance
- You want visitors, service requests and analytics in the same platform
- People must book from Outlook, Teams or Slack
- You are ready for a sales process and an annual contract
Side-by-side comparison
| Criterion | SpotBooker | Robin |
|---|---|---|
| Pricing | Free plan (2 spots), then $39/month or $390/year with 5 spots included | Not published: pricing tailored to each organisation after a call; billed annually |
| Free plan or trial | Free plan for 2 resources; 14-day trial without a credit card | None shown; demo and platform tour |
| Who it is for | Organisations whose job is not managing rooms: schools, SMEs, local authorities, associations, labs | IT, facilities and operations teams; the pricing page says it is designed for companies with 500 employees or more |
| What you can book | Rooms, equipment, vehicles and any shared resource, with categories, custom fields and floor maps | Desks, rooms, parking and more |
| Hybrid work | No desk booking or office attendance planning | Team days and in-office policies, floor planning |
| Booking rules | Fixed time-slot grid (15/20/30/60 min), limits per day, week or month (hours or number of bookings), group exceptions, late-cancellation rule; single or multi-level approval | See their site |
| Outlook / Google Calendar | .ics invitation attached to emails (user option) and iCal subscription feeds per user and per resource; no two-way sync | Real-time Microsoft 365 and Google Calendar integrations; booking from Teams, Slack, Outlook and mobile |
| Visitors and outside people | Public booking page, no account needed | Visitor management: guest check-in, badges, host alerts |
| Reports | Usage statistics and CSV export | Workplace analytics: real-time insights, utilisation tracking, demand forecasting |
| Hardware | None: no door displays, no sensors | Room displays and access control listed on their site; hardware sold separately |
| Sign-in | Email and password, Google, Microsoft Entra ID (SSO, tenant or domain restriction, Entra groups mapped to groups) | See their site |
Robin information comes from robinpowered.com (home and pricing pages), checked in October 2026; prices are on request according to Robin’s pricing page, October 2026. Prices and features change: check their site.
Where Robin is stronger
Robin may be the better choice in these situations. We would rather tell you now than after you sign up.
One platform for the whole workplace
Desks, rooms, parking, visitors, service requests and announcements are managed in one place.
Inside the tools people already use
Robin integrates with Microsoft 365 and Google Calendar in real time, and people can book from Teams, Slack or Outlook.
Analytics for space decisions
Utilisation tracking and demand forecasting help large organisations size their offices.
Where SpotBooker fits better
A public price
Prices are on the website, the free plan covers 2 resources and every plan has unlimited users. No demo or quote needed.
Set up by yourself
Create your resources, invite your colleagues or import them from a CSV or Excel file, and set your rules in the admin area.
Public booking page
People without an account (parents, partners, residents, members) can book from a public page.
Rules and check-in
Quotas per person or group, fixed slots, approvals, and QR code check-in that releases the resource when nobody shows up.
What SpotBooker does not do (today)
- No native mobile app: SpotBooker runs in the web browser, on computer or phone.
- No two-way sync with Outlook or Google Calendar: bookings can be sent as .ics invitations and followed through an iCal subscription feed.
- No Microsoft Teams app, no Outlook add-in, no public API.
- No full-day desk booking, hot desking or office attendance planning.
- No occupancy sensors and no door displays.
Pricing
SpotBooker
- Free plan: 2 spots (rooms, equipment…)
- Monthly: $39/month, 5 spots included, +$3 per extra spot per month
- Annual: $390/year, 5 spots included, +$30 per extra spot per year
- Unlimited users on every plan
- 14-day free trial, no credit card required
Robin
Robin does not publish its prices: according to Robin’s pricing page, October 2026, you fill in a form to receive pricing tailored to your organisation, and all subscriptions are billed annually. Special pricing exists for universities, and hardware is sold separately.
Frequently asked questions
Is SpotBooker a good Robin alternative?
Yes if your need is booking rooms and shared resources with rules, at a public price. If you need desk booking, team days, visitor management and workplace analytics in one platform, Robin covers more.
How much does Robin cost?
Robin does not publish its prices: you get a quote after talking to their team, and subscriptions are billed annually. For comparison, SpotBooker is free for 2 resources, then $39/month for 5 resources.
Does SpotBooker integrate with Microsoft 365?
Partly. Users can sign in with Microsoft Entra ID and rights can follow Entra groups. Bookings are sent as .ics invitations and through iCal feeds, but there is no two-way sync, no Outlook add-in and no Teams app.
Does SpotBooker do desk booking?
SpotBooker is not a desk booking tool: there is no full-day desk booking, team days or office attendance planning. It is built for rooms, equipment and other shared resources.
Can I try SpotBooker before deciding?
Yes. The 14-day trial is free and needs no credit card, and the free plan stays available for 2 resources.
Other comparisons
Try SpotBooker with your own rooms
Create your spaces, invite your colleagues and set your rules. The 14-day trial is free and needs no credit card.
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