SpotBooker vs Clearooms
Clearooms is a UK desk, meeting room and parking booking platform for hybrid workplaces, priced by the spaces you manage rather than by headcount. SpotBooker is also priced per resource, but it does not book desks: it books rooms and shared resources with rules. Here is how they compare.
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The short answer
SpotBooker makes sense when…
- You book rooms, equipment or instruments, not desks or parking
- You want a free plan for a small need
- People outside your organisation book through a public page
- You need quotas, fixed slots and approvals
Clearooms fits better when…
- You run a hybrid office with desks, rooms and parking to share
- You want catering or room layout requests with the booking
- You want native mobile apps and room door displays
- You prefer a UK supplier listed on G-Cloud
Side-by-side comparison
| Criterion | SpotBooker | Clearooms |
|---|---|---|
| Pricing | Free plan (2 spots), then $39/month or $390/year with 5 spots included | Meeting rooms: £11 per room per month for 1 to 9 rooms (£10 billed annually); desks from £66/month for 1 to 19 desks; rolling monthly, no minimum term |
| Free plan or trial | Free plan (2 resources); 14-day trial without a credit card | 30-day trial of the full version; no free plan |
| Priced by | Resource; unlimited users | Desk, room and parking space, not headcount |
| What you can book | Rooms, equipment, vehicles and any shared resource; accessories booked with a resource at no extra cost | Desks, meeting rooms and parking spaces |
| Meeting room extras | Accessories booked with the room; custom fields | Catering and room layout requests; display app for room doors |
| Outlook / Google | .ics invitation attached to emails (user option) and iCal subscription feeds per user and per resource; no two-way sync | Integrates with Google and Outlook; see their site for how |
| Mobile | No native app: works in the browser on any device | Free iOS and Android apps |
| Booking rules | Fixed time-slot grid (15/20/30/60 min), limits per day, week or month (hours or number of bookings), group exceptions, late-cancellation rule; single or multi-level approval | See their site |
| Outside people | Public booking page without an account | Visitor management and visitor parking |
| Information checked | October 2026 | October 2026, on clearooms.com |
Clearooms information comes from clearooms.com (home and pricing pages), checked in October 2026; prices according to the Clearooms pricing page, October 2026, in pounds sterling. Prices and features change: check their site.
Where Clearooms is stronger
Clearooms may be the better choice in these situations. We would rather tell you now than after you sign up.
Desks and parking
Desks with smart suggestions, and parking bays with permits and visitor parking, next to meeting rooms.
Meeting room services
Catering and room layout requests, and a display app that shows the room status at the door.
Mobile apps
Free iOS and Android apps; SpotBooker works in the phone’s browser instead.
Where SpotBooker fits better
Free for small needs
The free plan covers 2 resources, without a time limit; users are unlimited on every plan.
Shared resources
Equipment, vehicles and lab instruments are booked like rooms, with accessories added to the booking.
Rules and approvals
Limits per person or group, fixed slots, late-cancellation rule, single or multi-level approval.
Check-in with automatic release
QR code check-in; if nobody checks in, the resource is released after 15 minutes by default (adjustable from 5 to 60).
What SpotBooker does not do (today)
- No native mobile app: SpotBooker runs in the web browser, on computer or phone.
- No two-way sync with Outlook or Google Calendar: bookings can be sent as .ics invitations and followed through an iCal subscription feed.
- No Microsoft Teams app, no Outlook add-in, no public API.
- No full-day desk booking, hot desking or office attendance planning.
- No occupancy sensors and no door displays.
Pricing
SpotBooker
- Free plan: 2 spots (rooms, equipment…)
- Monthly: $39/month, 5 spots included, +$3 per extra spot per month
- Annual: $390/year, 5 spots included, +$30 per extra spot per year
- Unlimited users on every plan
- 14-day free trial, no credit card required
Clearooms
According to the Clearooms pricing page, October 2026, meeting rooms cost £11 per room per month for 1 to 9 rooms (£10 billed annually) and desks start at £66/month for 1 to 19 desks. Billing is rolling monthly with no minimum term, and annual billing saves 10%. Other currencies are available on their site.
Frequently asked questions
Is SpotBooker a good Clearooms alternative?
Yes for rooms and shared resources with rules. If you also need desks, parking and catering requests, Clearooms covers more.
How much does Clearooms cost?
Their pricing page shows meeting rooms at £11 per room per month for 1 to 9 rooms, and desks from £66/month for 1 to 19 desks, with no minimum term.
Does SpotBooker book desks or parking?
SpotBooker has no full-day desk booking or hot desking. A parking space or a vehicle can be created as a resource and booked by time slot.
Does SpotBooker sync with Outlook or Google Calendar?
Not two-way. Users can sign in with Google or Microsoft Entra ID, receive .ics invitations and subscribe to iCal feeds.
Can I try SpotBooker before deciding?
Yes. The 14-day trial is free and needs no credit card, and the free plan stays available for 2 resources.
Other comparisons
Try SpotBooker with your own rooms
Create your spaces, invite your colleagues and set your rules. The 14-day trial is free and needs no credit card.
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